E-commerce
Workflow Automation
VELA
Refunds in hours, not days
An automated returns pipeline cut processing time by 92%.

CLIENT
VELA
INDUSTRY
E-commerce
SERVICES
Workflow Automation
DURATION
6 weeks
Vela had built a returns policy people actually trusted: fair, specific, a little generous where it counted. The problem was that fairness lived entirely in people's heads and hands. Every request moved through the same manual queue, and as orders grew, the queue grew faster than the team ever could. What started as a point of pride was turning into the company's most reliable source of one-star reviews. The work here wasn't to replace that judgment with a blunt automation; it was to encode it, so the policy Vela already believed in could finally run at the speed its customers expected.
01
The challenge
Every return passed through a manual queue: photos checked, policies applied, refunds issued by hand. The backlog grew faster than the team could clear it. Slow refunds were the biggest driver of negative reviews, but the rules were too nuanced for the off-the-shelf tools they'd tried.
02
What we built
A returns pipeline that ingests each request, applies Vela's real policy logic, flags only genuine edge cases for a human, and issues the rest automatically.
A policy engine encoding Vela's actual return rules.
Automatic photo and condition checks on every request.
Human review reserved for true exceptions only.
Instant refund issuing the moment a return is approved.
The results
92%
Faster Processing
18K
returns/mo automated
4.7
CSAT
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